Interview Scheduler

Overview

Using Interview Scheduler you can schedule interview for candidates who have been short-listed by the clients, send call letters to candidate, notify interviewer & resume sources. You can also use it to update any status related to interview stage.

* This feature is available only in Standard and Enterprise editions.

Scheduling an Interview

To schedule an interview for a short-listed candidate, right click on the respective candidate within Selected Candidate List window and click on "Interview Scheduler" in the context-menu. Alternatively you can press ALT+I on the keyboard or click on Interview Scheduler command on the left panel of workbench to invoke the Interview Scheduler window. Once the window as in figure here is opened enter the information as below:

1. Interview Stage : Select the stage of interview from the drop-down. >>

   Note: if the stage you are scheduling going to be the final one, meaning no further schedule will be there for a candidate, then choose Interview Final from the drop-down so that if the status is updated as Qualified, the candidate will be moved to Offer stage.

2. Int. Round : Select the round of interview from the drop-down

3. Interview Panel : Select the Interview Panel member who will conduct interview of candidate of the requirement, by clicking on Panel button and check the respective member names listed in the tree view in the displayed window, and press . See the sample figure here. >>

   By default the member names listed in the opened window are requirement of the selected customer/unit only. To view contacts of all units/customer, uncheck the" Load Only Current Unit/Customer Data" option.
   
   If the panel name isn't available in the list and you would like to add new one, then click on "Add New Interviewer" button on the toolbar, and enter the Name, Email ID and press , then click on checkbox before the name column and press OK on the toolbar. See the figure here

4. Interview Date : Select the date from the calendar in the drop-down and enter the time

5. Venue : Select the venue of interview, to which you would be sending the candidate

6. Int. Duration : Enter the duration of interview, if required for your information and click on the Checkbox, "Confirmed". Finally press save button on the toolbar to save the interview information you entered. Of course don't forget to send the call letter to candidate.

You will need to follow the above steps whenever you're scheduling interview for individual candidate. If you would like to schedule interview for more than one candidate at a time, then use the Bulk Interview Scheduler feature.

Sending Call letter to Candidate

To intimate candidate about the Interview Scheduled, you can send an email to him/her by using "Interview Call Letter" feature, which will generate an email from the pre-defined template with contents of message body automatically filled with interview scheduled information.

To do this, navigate to Call Letter button on the toolbar and click on sub-menu "Interview Call Letter". See the figure here

Notifying Interview Panel members / Interviewer

If you wish you can also send an email to Interviewer, notifying the arrival of candidate on the scheduled date & time and at Venue.

To do this, navigate to Call Letter button on the toolbar and click on sub-menu "Interviewer Call Letter". See the figure here.

Notifying the Resume Sources

If the attached resume of the candidate is from sources such as through reference of friends, colleagues, employee referral schemes, vendors/sub-vendors, you can also intimate them about scheduled interview of candidate so that they are aware of the status of their candidate. More...

To do this, navigate to Call Letter button on the toolbar and click on sub-menu "Interviewer Call Letter to source". See the figure here

Update Interview Stage related information

Updating outcome of the scheduled interview is very crucial factor in your business, since that is where you can realize the potential revenue.

Once you have the feedback on the status of the scheduled interview of the candidate, you can update the same by navigating to Update Status button on the toolbar and click on the respective Status in the sub-menu. Depending on the Status updated, you may be asked to send email notification to candidate, for example: if you have updated the status as "Qualified" you're asked to send "Qualify Mailer" or if "Disqualified"send "Regret Letter" or if "No show" send " No show communication mailer"....so on

See Also :

• Editing e-mail messages